Corporate Jet Coordinator
Location:
Arcadia, WI
Company:
Ashley Furniture
Employment Type:
Full-Time, On-Site
Job ID:
CORPO017357
About the Role
Ashley Furniture is seeking a professional Corporate Jet Coordinator to oversee executive aviation operations. This position manages the scheduling, arrangement, and coordination of all corporate jet travel for associates and executives, ensuring safe, efficient, and meticulously planned trips across all company locations. The role demands exceptional organizational skills, the ability to make split-second decisions under pressure, and the maintenance of high levels of professionalism and confidentiality.
Key Responsibilities
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Coordinate corporate jet travel for regular rotation trips and special destinations.
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Schedule quarterly trip dates and manage public and private access calendars.
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Complete jet request forms and facilitate CEO approval.
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Arrange comprehensive accommodations, including hotels and ground transportation.
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Verify travel policy compliance and secure signed acceptance forms.
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Develop detailed itineraries and distribute them to passengers, pilots, and key stakeholders.
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Monitor flight status in real-time and provide timely schedule updates.
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Support international travel requirements, including embassy registrations and checklists.
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Review and process jet expenses for accuracy and payment.
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Troubleshoot operational issues and alert appropriate parties for resolution.
Candidate Requirements
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Associate degree in business, travel, or a related field, or equivalent work experience.
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Prior experience within the travel industry (airports, hotels, or transportation) is preferred.
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Thorough knowledge of travel industry rules, regulations, and corporate travel policies.
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Proficiency in Microsoft Office Suite.
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Exceptional communication and interpersonal skills.
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Strong analytical and problem-solving abilities, particularly under pressure.
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Ability to maintain professional discretion and confidentiality.
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Excellent time management skills with the ability to handle multiple projects simultaneously.
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Physical ability to perform detailed work, including extended periods of sitting and repetitive tasks involving office equipment.
Work Environment
This is a high-visibility role supporting executive leadership in a fast-paced environment. Candidates must be available for extended hours and after-hours communication regarding aircraft changes.
Benefits
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Competitive salary and benefits package.
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Comprehensive health, dental, and vision insurance.
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401(k) plan with company match.
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Paid time off and holidays.
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Professional development, training, and mentoring opportunities.
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Life and disability insurance.
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Flexible spending accounts.
Company Overview
Ashley Furniture is a multi-billion-dollar company and the world's largest furniture manufacturer, with products in over 20,000 storefronts across 123 countries. The organization is committed to growth, sustainability, and community investment, contributing millions annually to charitable causes. Ashley Furniture is an equal opportunity employer and maintains a drug-free working environment.