Ashley Furniture Enterprises, LLC | Pilot

Corporate Jet Coordinator

Location: Arcadia, WI

Employment Type: Full-Time, On-Site

Company: Ashley Furniture

About the Role

Ashley Furniture is seeking a dedicated Corporate Jet Coordinator to oversee executive aviation operations. This position is responsible for the comprehensive scheduling, arrangement, and coordination of corporate jet travel for executives and associates, ensuring safe and efficient transportation across all company locations. The successful candidate will demonstrate exceptional organizational skills, the capacity for rapid decision-making under pressure, and an unwavering commitment to professionalism and confidentiality.

Key Responsibilities

• Coordinate corporate jet travel for regular rotation trips and special destinations.
• Manage quarterly trip scheduling and maintain public and private access calendars.
• Facilitate jet request forms and secure necessary CEO approvals.
• Arrange comprehensive travel accommodations, including hotel lodging and ground transportation.
• Ensure travel policy compliance and manage the collection of signed acceptance forms.
• Develop and distribute detailed itineraries to passengers, pilots, and relevant stakeholders.
• Provide real-time flight monitoring and communicate schedule adjustments effectively.
• Support international travel requirements, including embassy registrations and necessary checklists.
• Review and process jet-related expenses to ensure accuracy and timely payment.
• Troubleshoot operational issues and provide timely alerts to ensure swift resolution.

Qualifications

• Associate degree in business, travel, or a related field, or equivalent professional experience.
• Prior experience in the travel industry, including airports, hotels, or transportation, is preferred.
• Comprehensive knowledge of travel industry rules and regulations.
• Expert understanding of corporate travel policies.
• Proficiency with computer software, specifically the Microsoft Office Suite.
• Strong analytical and problem-solving abilities, with the capacity to perform under pressure.
• Exceptional communication and interpersonal skills.
• Proven ability to maintain professional discretion and confidentiality.
• Excellent time management skills with the ability to handle multiple concurrent projects.
• Physical requirements include good vision for detailed documentation, extended periods of sitting, and the performance of repetitive tasks involving keyboards and office equipment.

Work Environment

This is a high-visibility role supporting executive leadership within a fast-paced environment. Candidates must be available for extended hours and after-hours support to accommodate aircraft schedule changes.

Benefits

• Competitive salary package.
• Comprehensive health, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off and company holidays.
• Access to professional development opportunities.
• Life and disability insurance coverage.
• Flexible spending accounts.

About Ashley Furniture

As the world's largest furniture manufacturer, Ashley Furniture operates with a focus on growth, environmental sustainability, and community investment. We are an equal opportunity employer and maintain a drug-free working environment.